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Memorandum May 5, 2022

To:
The American University Community
From:

Nana An, Assistant Vice President of Finance and Chief Budget Officer;
Phillip Harris, Director of Payroll

Subject:
New Time and Leave Reporting Application

Over the next month, American University plans to adopt a new time and leave reporting tool for biweekly and monthly time and leave reporting.

The university currently uses the Web Advisor application on the AU portal to record biweekly time sheets and monthly leave reports, provided by Ellucian. As Ellucian plans to retire this application at the end of our fiscal year on June 30, we will transition to a new self-service application.

Given that this transition is necessary until AU implements a new ERP system in 2024, our goal is to use the new Ellucian-provided “self-service” tool without customization. We plan to send out a series of communications in the coming weeks. You will be provided with more detailed video instructions on how to record your time and leave taken and approve using the new application. Several departments are currently helping the Payroll and IT teams for testing various scenarios.

To assist Payroll in transitioning to the new application and in light of the long Memorial Day holiday weekend, all time and leave reporting – biweekly pay period ending May 27 and monthly leave reports for May 31 – must be submitted and approved by no later than May 27.

Thank you in advance for your assistance and patience as we navigate to the new system. If you have any questions in the meantime, please feel free to contact the Payroll Office.